The Maryland eLicense program is accessed on the internet. If you are a State Agency, click on the Internet Explorer icon. When loaded, type in http://elicense/elicense and click GO. The screen above will appear once you have properly accessed eLicense. To start working in the program, follow the next few steps.

1. Click on the UserID field and enter personal ID number that was issued to you.

2. Enter your personal password that you have chosen.

3. Click on the Login button.

You can now begin working in the Maryland eLicense program..

This is the search screen. It allows you to search by many different methods. You can search by control number, license number, owner name and trade name. Also, you can search by Date of Issue or by Date of Application.

For example, to search by control number, type the control number from license in the control number field, or you may use the bar code scanner and click on Search. When the search results appear, click on the control number and view the application. This is where you would make any changes to an existing application if need be.

Procedure for entering a New License

(customer applying over the counter or over the phone)

Some counties require a zoning certificate for issuance of a new license. Before any of these steps can be followed, a copy of the zoning certificate issued by the County Permit office or City Hall depending on the city that the business is in, should be given to the clerk.

1. To enter a new license, click on the New License field on the menu bar.

2. Determine if the business is an individual business or a corporation and click on the drop box marked Corp/Ind: and mark a 30 or a 90.

3. Select County/Town that the business is in by clicking on the drop box marked County/Town and click on appropriate city.

4. If the business is an individual, enter the owner’s name.

5. If the business is a corporation, enter the corporate name. A corporation in MD will already have a corporate ID#. Call the Assessment Office to obtain that number and put it in the SDAT Account# field.

6. If applicable, enter the trade name of the business.

7. Enter the street address of the business.

8. Enter city, state, and zip code of the business.

9. If applicable, enter the mailing address of the business.

10. New individual businesses need to be set up with the County Assessment Office to obtain an account#. Call County Assessment Office to set up and put Account# in the SDAT Account# field.

11. Enter the telephone number of the business.

12. Enter Federal Tax ID number or the applicant’s Social Security number.

13. Enter the inventory amount given by the customer.

14. Mark the appropriate license needed and enter the unit code and price. To view the chart for the license fees, click on Fee Table on the menu bar and choose appropriate license fee.

15. New businesses do not need approval through the County Treasurer’s office. However, of your county requires that county taxes be paid before issuance of a new license, call the County Treasurer for approval.

16. In the Approval Status section of the application, you will find 5 boxes that need to be marked paid and approved. Mark each appropriate box and click on Save/Submit Application. A message box will appear asking if you want to submit now. Click OK. Make sure the Clerk box is marked Approved at the bottom of the application, or program will not allow you move any further.

17. To print application, click the View Application button. A message box will appear asking if it is for the Comptroller or not, this will not be for the Comptroller, so click Cancel.

18. Acrobat Reader will load.

19. Once completed, click on the printer symbol on the task bar.

20. Choose color printer.

21. Click OK to print.

22. Return to the application screen by clicking of the Back button on the menu bar at the top of the screen.

Procedure for Renewing Licenses by Mail

1. When licenses are returned for processing through the mail, open all envelopes first.

2. Keep the proper application with the proper check by paper clipping them together.

3. Make sure there are initials in the County Treasurer field and the City Treasurer field that taxes have been paid.

4. If there are no initials in the Treasurer field, set aside.

5. Look over each application and if everything on the application is properly filled out and all fees are correct, the applications can be issued.

6. If there are any corrections that the customer has noted on the application, make sure the changes are made BEFORE the license is issued and printed.

Issuing and Printing the License

1. Click on Search License on menu bar. Click on the control number field. The easiest way to issue licenses in bulk is to use the bar code scanner. Scan the bar code at the top right hand corner of the application. Control number will appear in the field. Then click the Search button on the bottom left hand corner of the screen.

2. The license you have scanned will appear at the bottom under Search Results. Click on the control number. License application will appear on the screen.

3. This is where you would make any changes to the application that might have been noted by the customer. If the change is a new location address, some counties require a new zoning certificate for the new location. That can be obtained from the County Permits & Inspections Office. If a zoning certificate is not given, application must be rejected and returned to customer.

4. Once any other changes have been made, you must click Save/Submit Application to save the changes.

5. Application is now ready to be printed.

6. Click on Issue/View License button.

7. A message will appear asking if you want to Issue Now. Click OK.

Issuing and Printing the License (Continued)

8. Acrobat Reader will load.

9. A picture of the license will come up on the screen.

10. Click on the printed symbol on the task bar above the license.

11. Click on the color printer.

12. License will then print.

13. Repeat process with the next application in the pile.

14. Once all applications have been issued and printed, applications are then validated and rung up on the register.

Renewing a License Over the Counter

1. When customer comes in, take application and click on the search screen.

2. Type or scan the control number in the control number field.

3. When license appears under the Search Results, click on the control number.

4. Application will appear on the screen.

5. Verify that all information and fees are correct. If there are any changes, make the changes and click on Save/Submit Application to save.

6. Call County Treasurer to make sure taxes are paid. If business is in the city limits, contact City Hall for approval also.

7. At bottom of application on the screen, you will see several field that need to be marked paid and approved. Mark each one and click Save/Submit Application.

8. Once completed, click on Issue/View License.

9. A message will appear asking if you want to Issue Now. Click OK.

10. Acrobat Reader will load.

11. License will appear on the screen.

12. Click on the printed symbol on the task bar above the license.

13. Click on color printer.

14. Click OK to print.

15. Have customer sign application and give the license to them.

16. Validate and ring up on the register.

Procedure for Viewing a Previous Years’ License

The procedure for viewing a previous years’ license is very similar to viewing the current years’ license.

1. Click on the Search License button on the menu bar.

2. Type in the License Year field the year you are looking for.

3. Determine how you would like to search it, and type the information in the appropriate field and click on Search.

4. When the search results appear, click on the one you need and the application will appear on the screen.

5. If any changes are needed to be made, make those corrections and Save/Submit Application.

If you need to print the application or the license, follow the instructions given for Issuing and Printing a License.

The Maryland eLicense program allows for many different reports for clerk and administrator use. To view these reports, click on the Reports field on the menu bar as shown. A drop list will appear and click on the appropriate report needed.

The Distribution by Incorporated Town Report allows you to view every license that was issued on a specific day or by a date range. This report shows the Code, Town, Owner Name, Issue Date, License No., User, Type of License, Cost, Issuing Fee and Subtotal. This is used for everyday verification that the fees are correct and all licenses have been issued in the computer that you have applications for. This report lists the licenses by towns.

See example on the following page.

The Issued License Index Report allows you to view licenses that were issued on a specific day. This report shows only the Issue Date, Owner Name, Trade Name and License Number.

See example on the following page.

The License Listing Report allows you to view License number, Owner Name, Trade Name, SDAT Account#, Issue Date, Code, Town, Address, Type of License and cost.

See example on the following page.

The License Tag Report allows you to view licenses that have been issued any kind of stickers. There will not always be licenses on this report. It shows the Code, Town, Owner Name, Issue Date, License No., Type, Cost, Issue Fee, Tag Numbers, and the User.

See example on the following page.

The User Statistics Detail Report allows you to view which licenses were issued by a specific user. It lists the User Name, License No., Owner Name, Application Date, whether or not the application was changed, and License Issued Date.

The User Statistics Summary Report allows you to view how many applications were submitted, how many applications were changed, and how many licenses were issued by a specific user for a specific date.

See examples of each on the following pages.