Maryland Courts

Office of Classification & Salary
Administration - FAQs

Frequently Asked Questions

  1. Where can I obtain a copy of my position description questionnaire (PDQ)?

To obtain a copy of your position description questionnaire (PDQ), you should first check with your supervisor. If your supervisor does not have a copy, you can call the Office of Classification and Salary Administration at 410-260-1733 to see if there is one on file for your position.

  1. I don’t think my position is classified appropriately. What is the process for requesting a desk audit or evaluation of my position?

If you feel that your position is not appropriately classified or you wish to request a desk audit, you will first need to speak with your immediate supervisor. Requests for desk audits and evaluations must be submitted through your immediate supervisor and Administrative Official.

If your Administrative Official wishes to have your position evaluated, he/she must submit a written request to the Office of Classification and Salary Administration along with a current position description questionnaire (PDQ) and organizational chart. Guidelines for submitting requests to the Office of Classification and Salary Administration can be found under the HR Forms and Brochures page of the HR web-site on Courtnet (http://mdcourts.gov/hr/forms.html#salary). Once there, click on the Salary Administration link. 

  1. Where can I get a Position Description Questionnaire (PDQ) Form?  Who needs to approve it?

PDQ forms can be found under the HR Forms and Brochures page of the HR web-site on Courtnet (http://mdcourts.gov/hr/forms.html#salary). Once there, click on the Salary Administration link. PDQs must be approved by your immediate supervisor and Administrative Official.

  1. What is a non-competitive or interchangeable reclassification? When am I eligible?  

A non-competitive or interchangeable reclassification is advancement from entry level to the proficient level of work in a classification series. Employees in a non-competitive or interchangeable classification series are eligible for the next level of work after one year if they are meeting standards on all areas of work performance. 

If you are unsure if your classification title is part of a non-competitive or interchangeable classification series, call the Office of Classification and Salary Administration at 410-260-1733 for more information.

  1. We have a vacant position or someone is on FMLA.  What do I have to do to obtain acting pay for one of our employees?

Acting Capacity forms, as well as guidelines for submitting acting pay requests, can be found on the HR Forms and Brochures page of the HR web-site on Courtnet (http://mdcourts.gov/hr/forms.html#salary). Once there, click on the Salary Administration link.

  1. My position was recently reviewed and I am not satisfied with the outcome. Can reclassification outcomes be re-evaluated or grieved?

After receiving notification of the classification decision, the Administrative Official may request that the study results be reconsidered to account for any new or additional information. This request must be in writing, and should include any other information or clarification points. The Office of Classification and Salary Administration will consider all information presented and render a final decision. This decision is considered final and there is no procedure for further review or appeal.

Please refer to the Policy on Classification and Compensation, Section V (Compensation Practices) for additional information. 

  1. Can I submit my own reclassification request or does it need to be submitted by my manager?

Reclassification requests must be submitted through your immediate supervisor and Administrative Official. Reclassification requests received by the Office of Classification and Salary Administration without the approval of your Administrative Official will not be considered.

  1. When am I eligible to receive a step increase and COLA?

If your Entry On Duty (EOD) date to State Service is January 1st through June 30th, you will receive your step increase in January.

If your EOD date to State Service is July 1st through December 31st, you will receive your step increase in July.

Exception: All employees on the Senior Management scale receive increments in July.

All employees receive their COLA July 1 unless otherwise directed by the legislature. Please note that step increases and COLAs are approved by the legislature and are not guaranteed each fiscal year.

  1. I was recently promoted to a position two grades higher than my current grade.  What percentage increase should I expect to receive?

If you are promoted:
One grade = 6%
Two grades = 9%
Three grades = 12%

If you need assistance calculating your salary as a result of a recent salary action, please contact the Office of Classification and Salary Administration at 410-260-1733 for assistance.  

If you have any other classification or salary related questions, please contact the Office of Classification and Salary Administration at 410-260-1733.