Definitions & Acronyms
- HR – Human Resources – The department responsible for the employment process for all Judiciary employees. Located in Annapolis, in the Maryland Judicial Center.
- LC – Law Clerk
- DBM – Department of Budget and Management – HR transmits employee information to DBM for payroll and for health benefits. DBM then transmits payroll information to CPB. The entire process may take up to two (2) weeks before an employee shows up on a payroll file.
- CPB – Central Payroll Bureau – CPB processes payroll for all State employees. CPB also sets up direct deposit with your bank and sends out W-2s the second or third week of January each year.
- Onboarding – a HR term for the paperwork process of orienting a new employee.
- Law Clerk Onboarding Session – the Payroll and Benefits orientation session presented by HR that each new law clerk must attend. Information regarding policies, benefits, and payroll is discussed and paper work is completed. Law Clerks starting in July, August or September should complete an Onboarding registration form. Law clerks starting at other times, should contact the Judge’s chambers and HR to set up a convenient time during their first week of work.
- I-9 – Employment Eligibility Verification. This is a form required by the Department of Homeland Security for all employees.
List of Acceptable Documents. (page 9 of the I-9 form) This list should be presented to each new law clerk prior to their first day of work (if possible). The law clerk will need to bring the proper ID to the Onboarding session or Judge’s office to be verified. They bring:
One (1) item from list A OR
One (1) item from list B AND one (1) item from List C
- Pay Period. This is the two week period that an employee works and then is paid for. The MD Judiciary’s pay periods begin on Wednesday, run ten (10) days and end on Tuesday.
- Pay Date. This is the date that pay is deposited into your checking account or for paper checks the date your check may arrive at your home address.
- Delayed pay check: if paperwork is not submitted to HR at least two (2) weeks prior to a law clerk’s start date, their first check may be delayed.
- W-4 – Tax withholding form, this form combines both federal and State withholdings on one form. If you need assistance with completing the form, please seek advice from a tax professional. HR cannot assist with any tax advice.