Definitions & Acronyms
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- HR – Human Resources – The department responsible for the employment process for all Judiciary employees. Located in Annapolis, in the Maryland Judicial Center.
- LC – Law Clerk
- DBM – Department of Budget and Management – HR transmits employee information to DBM for payroll and for health benefits. DBM then transmits payroll information to CPB. The entire process may take up to two (2) weeks before an employee shows up on a payroll file.
- CPB – Central Payroll Bureau – CPB processes payroll for all State employees and mails pay checks to your home addresses (unless you sign up for direct deposit, then only the first two pay checks are paper checks). CPB also sets up direct deposit with your bank and sends out W-2s the second week of January each year.
- Onboarding – a HR term for the paperwork process of orienting a new employee.
- Law Clerk Onboarding Session – the Payroll and Benefits orientation session presented by HR that each new law clerk must attend. Information regarding policies, benefits, and payroll is discussed and paper work is completed. Law Clerks starting in July, August or September should complete an Onboarding registration form. Law clerks starting at other times, should contact the Judge’s chambers and HR to set up a convenient time during their first week of work.
- I-9 – Employment Eligibility Verification. This is a form required by the Department of Homeland Security for all employees. Section I of the I-9 must be completed by the Law Clerk by the end of their first work day. By the end of the third work day the required ID must be presented, reviewed and section II of the I-9 completed and signed by the judge. For law clerks who attend group Onboarding sessions HR staff will provide the I-9, verify the ID, and sign the form.
List of Acceptable Documents. (page 5) This list should be presented to each new law clerk prior to their first day of work (if possible). The law clerk will need to bring the proper ID to the Onboarding session or Judge’s office to be verified. They bring:
One (1) item from list A OR
One (1) item from list B AND one (1) item from List C
- Pay Period. This is the two week period that an employee works and then is paid for. The MD Judiciary’s pay periods begin on Wednesday, run ten (10) days and end on Tuesday. See this link for the current regular employees FY 2011 payroll schedule.
- Pay Date. This is the date that pay is deposited into a checking account or date paper checks may arrive at an employee’s home address.
- Delayed pay check: if paperwork is not submitted to HR at least two (2) weeks prior to a law clerk’s start date, their first check may be delayed.
- W-4 – Tax withholding form, this form combines both federal and State withholdings on one form. If you need assistance with completing the form, please seek advice from a tax professional. HR cannot assist with any tax advice.